Date: September 2021
Department: Program Team
Reports to: Senior Director of Grantmaking and Capacity Building or as assigned
Location: 12 Metrotech Center, Brooklyn, NY
Salary Range: $80,000 to $100,000
The Grants Manager is a key position within the Ms. Foundation for Women with three primary responsibilities: 1.) overseeing an effective and well-functioning grants management system and process for all of Ms.’ grantmaking cycles, 2.) leading all aspects of Ms. grantmaking programs’ lifecycle of grants from concept through due diligence and grant award to final reporting, and 3.) providing data analysis and metrics to the Program Team and Ms. departments on the impact of Ms.’ grantmaking, which is currently focused on Women and Girls of Color, Trans and gender nonbinary people of color, and Indigenous women and girls.
As a newly created position at the Ms. Foundation, the Grants Manager will help to envision and shape an effective grants management system to fully support the dynamic grantmaking of the organization and to tell the impact of its funding. Ms. Foundation is strongly grantee-centered and relationship-driven and is interested in finding ways to further adopt trust-based philanthropy practices. The Grants Manager works closely with all departments across the Foundation, including the Program Team, Finance and Operations, Advancement, and the President/CEO’s office. In FY2021, Ms. Foundation awarded $4.8M in over 100 grants. It is anticipated that the volume and award amount will be about the same for 2022. This mid-level position is an opportunity to apply and build on experience and knowledge of grantmaking compliance, operations, and technology solutions.
This full-time, exempt position, reports to the Senior Director of Grantmaking and Capacity Building, and will be part of the Program Team that currently consists of seven people. This position is based in Brooklyn, NY. During the COVID-19 pandemic, all Ms. Foundation staff are working remotely.
- Collaborate with Program Team members to drive the full lifecycle of all Ms.’ grantmaking programs (currently 5 grantmaking programs and 5 discretionary/donor advised funds), from concept to due diligence to award, payment, and final reporting.
- Conduct appropriate administrative, legal, and tax due diligence, including: reviewing proposals and budgets for legal and financial compliance with Ms. Foundation’s policies and IRS regulations; preparing and sending out grant agreements; monitoring grant progress and ensuring all documentation of reports and other grant requirements through the pre-award, award, and post-award phases are documented in Ms. grants management system (currently GIFTS).
- Provide guidance and support to Ms. Program staff on grantmaking issues and challenges that may be presented by a grantee or applicant, such as fiscal sponsorship, organization status, legal requirements, and other questions. Work with other Ms. departments and/or external legal counsel on grantmaking issues as necessary.
- Incorporate best practices in grants management and support Ms. Foundation in streamlining, improving, and optimizing the effectiveness of our grants operations, systems and processes, and technology.
- Serve as the primary lead in providing grants data analysis, research, and reporting to Program Team and other Ms. Foundation departments on the reach and impact of Ms.’ grantmaking programs.
- Work closely with Program and Advancement staff to review and prepare reports for Ms.’ individual and institutional donors, the annual docket and associated documents for the Annual Report.
- Oversee various special projects such as: the integration of new evaluation questions into the grants management system; the standardization of grantee contacts and grants data; data migration to a new grants management system, furthering our trust-based philanthropy practices, and others projects as assigned.
- Assist with enhancements to the grants management database and ongoing grants management database upgrades; including additional applications and integration with other technology used at Ms. in other departments.
- Collaborate with various funder affinity groups to contribute Ms. Foundation’s grants data to their databases.
- Maintain a high level of working knowledge of Ms. Foundation’s programs and priority funding areas; remain abreast of current philanthropic research, activities, and trends in the sector as pertinent to grants management.
- Assist with designing and conducting staff onboarding and ongoing training related to the grantmaking, policies and procedures, due diligence, compliance, and the grants management database.
- Actively contribute to Ms. ongoing strategic learning and knowledge building, particularly supporting how Ms. Foundation tells the story of its impact and influence in field building, movement building, and philanthropic advocacy.
- Actively collaborate as a team member in Ms. Foundation-wide teams, committees and initiatives, as well at external meetings and peer groups, and other responsibilities, as assigned.
- Bachelor’s degree and/or minimum of 5-7 years’ experience working in a grantmaking organization.
- Commitment to the Foundation’s mission and vision and to working with diverse communities toward women’s safety, health, and economic justice.
- Demonstrated commitment to the Foundation’s values of integrity, trust and respect, interconnectedness, and social justice – throughout internal and external communications and relationships.
- Strong gender and racial justice lens, with an understanding of historic and systemic oppression; good understanding of grassroots advocacy, movement building and organizing within the gender justice, racial justice and LGBTQ justice movements.
- Familiarity with tax rules governing public foundations and public charities; 501(c)(4) compliance welcomed, but not required.
- Experience with using GIFTS grants management database.
- Proficient with Microsoft Office (particularly Excel, PowerPoint, and Word) and administrator-level database skills, and the ability to learn new applications quickly.
- Ability to read and understand organizational budgets and financial statements.
- Excellent analytical, critical thinking, and organizational skills. Proven project management skills, and proficient at meeting deadlines.
- Strong creative and technical troubleshooting skills and the ability to anticipate team needs with excellent attention to details and follow-through.
- Strong written and oral communications skills.
- Excellent interpersonal skills with the ability to communicate effectively and diplomatically across a range of internal and external constituents.
- Ability to both work collaboratively and independently, manage multiple projects, while being a committed team player.
- A strong sense of teamwork, humor, flexibility, curiosity, and willingness to learn from mistakes.
- Able to exercise good judgment and maintain confidentiality with critical and sensitive information.
The Ms. Foundation is an equal opportunity employer and considers all applications without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, or sexual orientation.
Please note that during the COVID-19 pandemic, Ms. staff are working from home, with an option to work from our Brooklyn offices on specific days to ensure the safety of everyone.